Business Entertainment Expenses
- Between $125 up to $1000 require Department Chair approval and can be delegated to business managers and an alternate designated by the business manager.
- Greater than $1000 require approval by the Dean’s Finance Office.
- The Business Expense Policy outlines policies and guidelines for business expenses including travel related expenses. Please refer to the business policy here: Business Expense Policy.
Farewell/retirement
Farewell/Retirement receptions costing up to $100 per person may be held for employees leaving the University with three or more years of service or for doctoral and postdoctoral trainees who have completed their training. Receptions for employees with less than 3 years of service should be limited to less than $10/per person for refreshment costs.
Following are the gift guidelines for individuals leaving the University:
- Staff members with 3-10 years of service: $100
- Staff members with more than 10 years of service: $250
- Director level staff: Up to $500
- Faculty: Up to $500
Tangible gifts should be reported as taxable by the University. Please provide the name of the employee and the number of years the employee has worked for the School of Medicine, including the department name, title or job function. A cash equivalent gift is not allowable unless using payroll services and this is taxable income to the employee regardless of amount or purpose.
The Gift, Prize or Award Form must be completed for reporting purposes.
Gratuities
Gratuities are reviewed for reasonableness. In general, gratuities above 20% will be questioned. If the invoice states that a gratuity has already been added, additional gratuities must be justified.