Other Activities

Other Sponsored Activities (30):  Programs and projects sponsored by Federal and non-Federal agencies and organizations which involve the performance of work other than instruction and organized research. Examples of such programs and projects are health service projects, federally funded clinical trials that occur in patient care space, and community service programs.

Payroll Object Code

FIS A-21 Category Code
(424 Code)
FIS Function Code
(450 Code)
Space Indirect Cost
(IDC) Code
30 03 00

83

Research Studies:  These are non-federally funded clinical trials that do not involve human subjects.

Payroll Object Code

FIS A-21 Category Code
(424 Code)
FIS Function Code
(450 Code)
Space Indirect Cost
(IDC) Code
14 01 D4

97

 Non-Federal Clinical Trials (00):  These are non-federally funded clinical trials that do involve human subjects.

Payroll Object Code

FIS A-21 Category Code
(424 Code)
FIS Function Code
(450 Code)
Space Indirect Cost
(IDC) Code
00 01 D5

95

Department Administration (40):  Administrative and supporting services that benefit common or joint departmental activities. Departmental administration costs must benefit two or more departmental activities or objectives.  Includes activities such as:

  • Department Chair and Division Chief /effort appropriate for the size and complexity of the Department or section.
  • Preparation of competitive grant proposals.
  • Participation in school/division/department committees
  • Review of department accounts and financial statements.
  • Selection/training of general staff
  • Selection/recruitment of faculty
  • Planning for building projects or renovations
  • Administrative and clerical titles that are typically included are administrative assistants, accountants, office managers, Executive Directors
  • Research or grant administrators benefiting both organized and departmental research.

Excludes: Supervision of residents or administration of a single function.  For example coders, medical assistants, billing staff should be classified as clinical (15) while credentialing and enrollment staff should either be affiliated hospital or Non-affiliated hospital (56, 57, 58, 59).

Payroll Object Code

FIS A-21 Category Code
(424 Code)
FIS Function Code
(450 Code)
Space Indirect Cost
(IDC) Code
40 01 40

89

Academic Support: “includes expenditures for activities specifically designed and carried out to provide administrative and management support to the academic programs… It includes the expenditures of  academic deans … but does not include the expenditures of department chairmen (which are included in the appropriate primary function categories).”

Included:

Activities categorized as Academic Support include but are not limited to:

Administrative activities with a School-wide scope, usually reporting to a Dean, that support multiple missions, and

Recharge centers, whether in central administration or in departments, unless the mission of the center benefits only particular functions (see exclusion in (c) below).

Excluded:

(a) Administrative activities within academic departments that support multiple missions should be coded as Departmental Administration.  Note that Recharge Centers are the only activity within academic departments that should be coded as Academic Support.

(b) Departmental libraries (i.e. libraries maintained at a level below the School-wide level) should be coded as Departmental Administration.

(c) Recharge centers that provide services or materials that benefit only selected functions should be coded as the function(s) that benefit, not academic support.  For example, the Center for Clinical Studies benefits only clinical trials and research studies.

Payroll Object Code

FIS A-21 Category Code
(424 Code)
FIS Function Code
(450 Code)
Space Indirect Cost
(IDC) Code
00 04 00

89

Operations and Maintenance of Physical Plant: Expenses that have been incurred by a central service organization or at the departmental level for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. They include expenses normally incurred for such items as janitorial and utility services, repairs and ordinary or normal alterations of buildings, furniture and equipment; care of grounds, maintenance and operations of buildings and other plant facilities; security; earthquake and disaster preparedness; environmental safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and, central receiving.

Included are:

(a) Operation and Maintenance of Physical Plant expenses are those costs that have been incurred by a department for the continual operation and maintenance of the University’s physical plant.

(b) The salary and other associated costs of custodians, security forces, machinists and electricians etc.

Payroll Object Code

FIS A-21 Category Code
(424 Code)
FIS Function Code
(450 Code)
Space Indirect Cost
(IDC) Code
00 07 00

86